On-the-Day Coordination

You’ve spent months planning every detail of your wedding — now it’s time to enjoy it. With On-the-Day Coordination, Jessica Faith Events ensures your vision is executed perfectly while you focus on celebrating with your loved ones. We manage the timeline, coordinate vendors, oversee set-up, and handle any unexpected moments behind the scenes so your day feels effortless, calm, and unforgettable.

Stress- Free Start

 

Ideal for couples who are starting to feel the pressure as the big day approaches and want help managing the lead-up to their event. What's Included:

  • On-the-day coordination (Up to 4 hours): Full event management, vendor coordination, troubleshooting, and styling oversight.
  • Vendor Management: Confirm every detail with your suppliers, acting as the point of contact to prevent any confusion.

  • Custom Run Sheet: Creating a detailed and personalised run sheet, shared with vendors to ensure everyone is on the same page.

  • On-call support: Ongoing communication via phone, email, or chat to work through ideas, details, or changes.

  • Vendor confirmations: Ensuring that all vendors are on track, confirmed, and aligned with your plans.

  • Handover Meeting (6–8 weeks out): A meeting to hand over the reins, discuss final details, and confirm the next steps.

  • Final Confirmation: A final walk through to ensure everything is in order.

Ultimate Hands-Off Experience

For couples who want the reassurance that everything is handled from three months out, with full vendor management and on-the-day coordination. What's Included:

  • On-the-day Coordination (between 5 to 6 hours): We’re the first to arrive for set-up and the last to leave, managing every detail, including vendor briefing, troubleshooting, and timeline management.
  • 3 months of comprehensive planning: Full coordination from 3 months out to ensure all details are covered.

  • Vendor Liaison: Direct communication with all suppliers, confirming details and ensuring they are on track.

  • Custom Run Sheet: A detailed run sheet designed to keep the day on track, including timing for all key moments.

  • Floor Plan & Styling Oversight: Full control over floor plans, seating, and décor placement to bring your vision to life.

  • Ongoing Communication: Constant access to us for questions, ideas, and reassurance via text, email, or calls.

  • Vendor Management & Final Confirmations: We ensure all vendors are aligned and briefed before the day, including sending final plans and expectations.

  • Guest and Bridal Party Support: Providing extra care to ensure everyone feels supported and everything runs smoothly.

All-Inclusive Peace of Mind

Perfect for couples who want a totally seamless, stress-free experience, where everything is taken care of, allowing them to fully enjoy their special day. What's Included:

  • On-the-day Coordination (10–12 hours): Our team is on-site from start to finish, overseeing set-up, vendor management, styling, timeline execution, troubleshooting, and guest support. We handle everything behind the scenes.
  • Full Coordination Starting 3 Months Out: We step in and take over all vendor communications, confirmations, and logistics, ensuring that nothing is overlooked.

  • Vendor Liaison & Confirmation: Full management of vendor communications, ensuring each one is confirmed, aligned, and clear on expectations.

  • Comprehensive Run Sheet: A fully customised run sheet, created specifically for your day, and shared with all vendors.

  • Detailed Floor Plans & Styling Plans: We design and share the final floor plans, seating charts, and décor placement with your vendors to align on setup before the event.

  • Unlimited Communication & Support: Access to our team for questions, advice, or any last-minute tweaks as you approach the big day.

  • Handover Meeting (6–8 Weeks Out): A final meeting to discuss the run sheet, confirm all details, and ensure everything is set.

  • Final Site Visit: A walkthrough to ensure the venue and décor align with your vision before the day (optional).

  • Discreet Troubleshooting: We anticipate potential issues and resolve them before they even reach you or your guests.

  • Guest and Bridal Party Support: Providing extra care to ensure everyone feels supported and everything runs smoothly.